Data Conversion Outsource

Accessing the right information instantaneously is a challenge for any organization.

Data-Conversion-Outsource helps organizations to gain control of their information by providing them with the services they need to convert their critical business documents into usable, custom images and data. Data-Conversion-Outsource provide a full range of image and data management services and product solutions.

At Data-Conversion-Outsource, our goal is to build long-term relationships with our clients. In doing so, we help our clients develop their core business by outsourcing labor intensive data services, resulting in improved efficiency while saving time, resources, and money.

Data-Conversion-Outsource access to highly skilled personnel translates into solutions that are both cost effective and of high quality thereby minimizing your total cost of ownership. It is this focus, on cost competitiveness and uncompromising quality, which is the driving force behind our work.

At Data-Conversion-Outsource, our data and document offerings are shaped by one fundamental goal: adding value to our clients. Your project defines the work, and your demands dictate the deadlines.

Why Outsource Data Conversion Services to Offshore?

• Strong Quality Assurance Systems in place to achieve an accuracy of over 99.995%
• Maximum Efficiency
• Top-Level Effectiveness
• Cost Conservation
• Highly Competent Resources
• Seamless Communication
• Security & IP Protection

Latest Technologies

Why convert your paper documents to electronic data?

• Reduce storage costs
• Reduce data management costs
• Retrieve & access information faster
• Eliminate lost documents or misfiled/misplaced documents
• Manage and catalogue data more effectively
• Meet compliance and legal requirements
• Share information with joint ventures, multiple offices, clients
• Risk Management preparedness and back up compliance
• Prevent document deterioration and damage
• Archiving of sensitive or mission critical documents
• Document presentation
• Digitally enhance damaged or poor quality originals

Services

Data-Conversion-Outsource accelerates business processes and reduces costs by collecting paper and electronic documents across organizations, transforming them into retrievable information, and delivers them to line-of-business applications, databases and archive systems.

Our team of professionals leverages extensive industry and technology experience and flexible tools and methodologies to successfully deliver solutions that produce results. As business systems integrators, we align our clients' business processes and information systems to enable them to access the right information at the right time. From Capture to Archive, we have empowered hundreds of businesses to achieve their desired business results and create enterprise value.

Data-Conversion-Outsource provide a variety of information capture and outsourcing services including:

• Data Entry
• Data Capture
• Document Imaging
• Optical Character Recognition (OCR)
• Data Conversion
• XML Conversion
• PDF Conversion
• Forms Processing
• E-Publishing
• Litigation Support Services
• Typesetting
• Web Data Extraction & Data Mining Services

Data Entry Services

Data-Conversion-Outsource provide data entry and data capture services from printed, scanned and handwritten sources. We can capture data from a multitude of document formats including, but not limited to forms, questionnaires, direct mail responses, financial and educational institutions, applications, and market research vehicles.

We provide a high quality, cost effective solution to your data entry requirements, and can handle both small and large scale projects. We offer several levels of quality and accuracy verification, including single key, percentage verification, double key and optical character recognition.

Outsourcing your data entry and data capture requirements to Data-Conversion-Outsource allows you to increase profitability, reduce overheads, improved data quality and turnaround times. As part of our data entry and capture services Data-Conversion-Outsource can offer output format design, documentation preparation services and database design for ease of information management.

Data-Conversion-Outsource has a large pool of skilled personnel for manual data entry/keyboarding, automated data capture, quality checking and proof reading. Our approach to data entry and the technologies we employ enable us to deliver the highest levels of data quality with quick turnaround time, besides addressing the needs for data security and confidentiality.

Our expert staff provides high quality data entry with up to 99.995% accuracy. Data-Conversion-Outsource key in data from any source, whether it is a hand-written/printed document or an electronic document/image or microfilm or online entry.

Data-Conversion-Outsource maximize productivity and minimize training requirements by delivering the experienced, accurate data entry services you need to support day-to-day operations.

Some of the examples of data entry jobs that we execute are:

• Employee Records
• Survey/Research Forms
• Application forms
• Warranty Cards/Customer Satisfaction Cards
• Mail Order Forms
• CRM and sales databases
• Financial and transaction data
• Credit cards
• Financial Data Entry or Batching
• Manufacturing and operational data
• Competitive intelligence
• Questionnaires
• Directories/Yellow Pages
• Catalogues/ Manuals
• Dictionaries/Encyclopedias
• Patient Records
• Insurance Claims
• Library Records

State-of-the-art software performs OCR (Optical Character Recognition), OMR (Optical Mark Recognition) and ICR (Intelligent Character Recognition) when feasible, automating typed data, mark-sense data or handwritten character capture.

Data-Conversion-Outsource revitalize your data management offering the tools and professional data entry services you need to easily manage your business information

Data Capture Services
Data-Conversion-Outsource will collaborate closely with you to identify your documents' key data and the unique identifiers that will ensure thorough data capture. Our considerable experience indexing client data often allows us to recommend additional data fields clients may find useful in the future. The output data will be provided in an importable format or as a database file.

The three levels of Data capture we offer are -

Field level - Fielded Indexing

If you store your documents in digital or film form you must be able to retrieve them without searching manually. By providing you with a highly customized set of databases or searchable forms, Data-Conversion-Outsource can index your image, or microfilm/fiche documents for quick access to important information.

If electronic capture of your data is not accurate enough we offer fielded data entry which can be delivered in a standard database or ASCII text format. Data-Conversion-Outsource uses a system of "Double Key Indexing" to ensure the highest level of accuracy in the data captured. Our proven and time-tested data validations will ensure the highest standards of accuracy.

Full text - Data Entry / OCR Cleanup

Data-Conversion-Outsource capture data and digitize it for electronic use, storage and retrieval. When the highest possible levels of accuracy are critical, we offer OCR (Optical Character Recognition) with cleanup and data entry services.

Document level - Document Coding

Data-Conversion-Outsource can meet the highly diverse coding needs of our legal clients. The keys to developing accurate databases during coding are tight operational controls and thorough document tracking from receipt of project materials until they are return to the client. When combined with our high accuracy OCR, our precision coding provides a compete solution to allow rapid identification of your critical information.

Document Imaging Services

Stay on top of records management with Data-Conversion-Outsource document imaging services. Our targeted, industry-leading imaging ensures secure and effective processing.
Data-Conversion-Outsource is ready to address your high-volume back-file projects and your day-forward scanning needs.

We scan:

• Small format paper - From checks to legal-size files
• Large format paper - Building plans and engineering drawings
• Microfiche - Jackets or COM fiche
• Microfilm - 16mm or 35mm rolls

Our standard services include:

• Document preparation/re-assembly
• Black/white, grayscale and color scanning
• Image enhancement
• Image indexing/verification
• Quality control
• Delivery via CD-ROM, Internet FTP.

Our value-added services include:

• Formatting images and index data for release to a database
• Output to an image-only or searchable PDF file format
• Transforming images into editable text using OCR (optical character recognition) software.

Our experienced and trusted staff assists you in regaining control utilizing:

• Paper-To-Image Conversion
• Microform-To-Image Conversion

Data-Conversion-Outsource eliminates the dust-laden paper files from your cabinets and storage rooms, saves storage expense and addresses your need for quick and easy retrieval. Data-Conversion-Outsource transfer each image into compact electronic storage for fast, convenient and secure access when you need it. Data-Conversion-Outsource accurately convert your documents from print to electronic format to improve your business efficiency, reduce document storage expense and comply with regulations. Data Conversion Services
Companies with diverse requirements very often require to convert their existing documents/databases in a particular format even create a new database from their paper records. Data-Conversion-Outsource offer Data format conversion services over a wide range of platforms like PDF, Standard Generic Markup Language (SGML), XML, Miles, Quark Xpress, MS-Word for Windows, HTML, 3B2 etc. Data-Conversion-Outsource can also convert the image/ document files as well as the associated index data.
Whether your requirement is to convert:

• Technical Manuals
• Correspondence Files
• Company Minutes
• Journals
• Client Files
• Publications
• Health and Safety Reports
• Research Documents

We can convert your documents into editable text (MS Word) and fully searchable OCR'd (Optical Character Recognition) PDF files, the perfect format to store and share text based information over or beyond your organization. PDF searchable is very useful for the clients who would like to have their documents in PDF format as well as have the ability to search their documents by its contents. PDF searchable files provide a reliable and easy way of searching PDF documents.
Optical Character Recognition Conversion to Ms Word, Ms Excel, Ms Access or PDF Searchable
(OCR) Optical Character Recognition is the process of creating editable files from paper documents. Data-Conversion-Outsource specializes in providing complete Optical Character Recognition Scanning and Optical Character Recognition Conversion services to almost any required format, such as Optical Character Recognition Conversion to Microsoft - Word, Excel, Access, PDF Searchable, HTML, SGML and CSV formats enabling Companies to make quick changes and full text search.
Optical Character Recognition Data Accuracy
The Optical Character Recognition accuracy depends upon the quality of the original document and printed text quality. If your documents are printed on a fairly good quality printer then we can achieve an accuracy of up-to 99.995% from your documents. If your documents have tables, we can also Optical Character Recognition the text from your tables. Pictures, graphics and drawing objects can also be formatted within your Optical Character Recognition document. So at completion your Optical Character Recognition document would appear exactly the same as the original document and now you can edit or search the document by its contents.
Optical Character Recognition Conversion (Quality Control)
We provide a comprehensive proofreading service for your converted Optical Character Recognition data. This is to ensure the highest possible level of accuracy has been achieved throughout the Optical Character Recognition scanning and conversion process. Our team of proof readers / typists can cope with large volumes of difficult technical and multi-language documents as well.
XML Conversion Services
We at Data-Conversion-Outsource can convert media rich, unstructured paper documents or their scanned images to powerful XML files. We use and modify a variety of third party encoding standards such as TEI (Text Encoding Initiative) or Docbooks and develop other proprietary content management tools to create XML databases. We have extensive experience in encoding character sets in many languages.

Our services include:

• Analyzing your data
• Developing/modifying DTD/Schema
• Writing conversion specifications
• Pre-migration data clean-up
• OCR / Data Capture
• SGML/XML encoding
• Proofing, Validation and QC Audits
• XML FO transformation

Over the years, we have grown consistently and carved a niche for ourselves as a high quality, most cost effective and efficient service for converting documents to powerful XML formats.

PDF Conversion Services

We at Data-Conversion-Outsource can convert your paper documents, microfilms or scanned images to full text searchable PDF files. Full text search allows users to find specific information that may be contained in multiple PDF files.
The Process:

• Preparing the documents for scanning
• Scanning the documents
• Capturing the images with Adobe Capture
• Selecting images that should not be OCR'd
• Correction of suspects
• Printing and off line proof reading
• Assembly to PDF books

Over the years, we have grown consistently and carved a niche for ourselves as a high quality, most cost effective and efficient service for converting and creating searchable PDF files.

Typesetting Services

Our Typesetting services in QuarkXpress and Adobe Pagemaker can take care of any kind of layout. Adobe InDesign is suitable for heavily designed publications. TeX & LaTeX and 3B2 can take care of highly mathematical, scientific and technical publications. We can also use MS Word where suitable.
Data-Conversion-Outsource can convert typeset files into high and low-resolution PDF files, either for remote screen checking/proofing or for web or print. Data-Conversion-Outsource can also create interactive PDF files for use on the web or as standalone PDF documents.

Output formats are:

• MS Word
• PDF
• QuarkXpress
• InDesign
• Pagemaker
• TeX
• LaTeX

3B2 Web Data Extraction and Data Mining Services

The typical web data extraction and data mining services offered -

• Gathering data from websites and entering it into an excel spreadsheet.
• Searching the web and creating lists of target websites and then collecting information from these sites.
• Using software to extract meta data from websites.
• Searching online newspapers for the latest pricing information.
• Extracting and summarizing news stories from online news sources.
• Gathering precise and updated information about competitors' pricing.
• Pooling market research data and blogs to find out what users are saying about their latest technology gadgets.

Data Security & Confidentiality

Data-Conversion-Outsource acknowledge and agree that all information concerning Client’s data is "Confidential and Proprietary Information". Data-Conversion-Outsource undertakes that it will not permit the duplication and disclosure of any such Confidential and Proprietary information, pertaining to the Client, to any person other than to personnel who require such information for the performance of their obligations covered by under the scope of project.

We have taken measures to ensure data back-ups and security of our networks:-

• Firewall/VPN has been implemented for complete network inbound/ outbound security.
• The complete network is secured with anti-virus software implemented at the server and the client level.
• Backups are done daily with regular data restoration ensuring secured data availability.
• Backup/restoration log is maintained and backup media is changed periodically.